The Kenya Veterinary Association
Head Office
28th January 2011VACANCY
JOB TITLE: OFFICE ADMINISTRATOR.
Kenya Veterinary Association is a professional Association of Veterinary Surgeons with the following aims and objectives;
· To safeguard the interest and welfare of its members.
· To maintain the honour and dignity of the Veterinary Profession in Kenya.
· To promote the welfare and health of all animals
· To further the advancement of veterinary science and practice.
· To seek and retain veterinary information and exchange relevant information with other international veterinary bodies.
The Association intends to recruit a competent office administrator.
KEY RESPONSIBILITIES AND DUTIES.
Reporting to the Honorary Secretary, the office administrator shall perform the following duties:
· Planning, organizing and calling for various meetings in consultation with the Hon. Secretary. e.g council and executive meetings
· Booking meeting venues for meetings held outside the KVA Boardroom and ensuring that everything required for facilitating the meeting is in place.
· Representing the executive committee in meeting called by stakeholders from time to time when the Hon. Secretary is committed.
· Taking note and action on official incoming mails.
· Ensuring the office secretary files official mails appropriately.
· Working closely with the executive committee on the implementation of policies and procedures as well as setting up of workable personnel administrative systems.
· Carrying out monthly bank reconciliation and preparing weekly cash flow statement in consultation with the office secretary and treasurer.
· Overseeing efficient running of the office. Supervise all the staff of KVA.
· Preparation and collection of all reports of the association’s activities
· Coordination of Head Office and Branch activities
· Handling complaints arising from unsatisfied members in consultation with the Hon. Secretary.
· Promoting a professional working culture and a positive image of the association.
· Resource mobilization and fostering customer satisfaction
· Updating the inventory of all the Association’s assets and ensuring their safe custody.
· Following up on the publications of the Association’s journal and newsletters.
· Any other assignments related to the Association activities as may be assigned by the Hon. Secretary, Chairman or the Executive committee.
REQUIRED SKILLS AND QUALIFICATIONS:
· Bachelors Degree from an accredited university.
· Strong analytical, writing and communication skills.
· Knowledge and understanding of Proposal writing, Project planning, budgeting and Financial Management.
· Knowledge of computer applications and webpage management.
· Good intercultural orientation (ability to relate and work with people of diverse backgrounds).
· A self motivated individual with ability to liaise with local, regional and international organizations.
· Knowledge of Government of Kenya and Development agencies budgeting and disbursement procedures.
· A team player with high integrity, excellent conceptual, interpersonal and advisory skills.
· Skills in minutes taking and speech writing will be an added advantage.
· Ability to keep to deadlines.
TERMS OF EMPLOYMENT:
The contract shall be for a period of two (2) years. An attractive package will be offered to the successful candidate.
HOW TO APPLY:
Qualified and interested applicants should submit a detailed CV indicating current position and remunerations as well as addresses and telephone contacts of three referees. Applications in sealed envelopes with the Title “KVA OFFICE ADMINISTRATOR” should be send to
THE HONORARY SECRETARY
KENYA VETERINARY ASSOCIATION
P.O. BOX 29089 – 00625 NAIROBI
EMAIL: kvanational@yahoo.com
So as to reach him on or before 18th February 2011.
Only shortlisted candidates will be contacted.
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